January 20, 2012 § Leave a comment
This is a follow up to the post More on Project Planning (Creating Structure to this Year, part 2) and offers an improvement to the system for keeping track of long term projects day-to-day.
My first step was to cut off the back pocket from the cover of one of my notebooks that had been used up.
The detached pocket can be placed inside the planner, much like a bookmark, and can be used for several purposes:
• I place to-do post its there, where I write down important highlights, from ongoing long term projects, so that they are constantly visible and keeping me on track with the “plan”.
• I keep notes, index cards, clippings, to-do lists for later, etc, inside the pocket.
• The pocket can be moved from page to page, so I can to move all notes and post-its in one move. (A problem I had before with post-its was that I very often left behind post-its when I turned page, and after a while ended up with a heap of post-its with unprocessed ideas and unattended tasks.
Since I used another Moleskine journal for the moveable pocket page, it fits right into the planner. It also functions as a bookmark.
January 14, 2012 § 3 Comments
Making some changes to my Moleskine Pac-Man daily diary/planner.
I am creating structure to my days by dividing each day into time blocks. Alongside a to-do list for tasks that could be done any time of the day:
At the start of the planner there are monthly overviews. I am using them for keeping an overview on how art projects are progressing. Deadlines, time left, parallel projects, assignments… I am also making notes of when I get some work done on a particular project.
Below is my Moleskine monthly planner. While I use the the overviews in the daily diary (see above) to keep track of projects and progress, I use these overviews to keep track of all “events” that can be tied to a certain day, like deadlines, appointments, meetings, and other important dates.
January 6, 2012 § 1 Comment
One of my best buys last year: A checklist memo pad from Muji. I write to-do lists all the time, and scatter the notes and lists everwhere. Last year I wrote most of my checklists in my diary/planner (to avoid the scattered to-do lists), but the pages would look so messy, and after a while I’d retort to writing lists on separate notes again, but on post-its this time so I could move the lists from day-to-day in case I didn’t check that item on that particular day.
So far, this memo pad system has worked really well for me. I use the checklist pad for smaller tasks that could easily be checked off during one day, and then throwing away that list at the end of the day, making a “fresh” one when planning the next day. I use the diary/planner for keeping track of activities or tasks that are dependent on time, like meetings, appointments, trips, deadlines or scheduled activities. And keep the checklists with day-to-day tasks inside the diary/planner. I also have a separate journal where I keep track of larger and more time consuming projects, the Action Journal (which I will write about in another post).
January 4, 2012 § 1 Comment
Each month is shown on a two page spread. Between each month there are two ruled pages for notes. At the end of the planner there are another 51 ruled pages for notes. Both a notebook and a planner! Along with the planner comes mini stickers with symbols and words, to use to mark important dates or deadlines.
I’m using the monthly planner to get an overview of what’s going on each month, and for more detailed information for each day I use my daily diary/planner. My plan is to bring this planner when I’m going on trips or travelling, because it will be easier to bring along than the daily planner. The monthly planner takes up less space and is considerably less heavy to carry around.
Personalizing the planner with a make-over :)
October 2, 2011 § 1 Comment
From now on, I keep my ideas organized by filing them into a ring binder. I tried out the idea of the idea box for a while, by placing all of my yet unprocessed, not categorized ideas in a box, for later reference.
Since I hadn’t done anything about any of the ideas in the idea box, I thought I’d go through the ideas and file them in a binder instead. As I started this, I thought, why not organize all my unfinished projects and ideas in the binder? Some of these ongoing projects are already organized in a filing system, but I also have notes, like the ones collected in the idea box, and numerous notebooks from a couple of years back. So I decided to file all the ideas that were in the notebooks as well, by cutting out the pages and sorting them and placing those in the binder, too.
I created four tabs, or categories (see picture above). The first one (green tab) is for new and old ideas that I plan to make something of some day. For each project and each idea in this category, I typed out a paper with the title of the project and a brief description. And added the title to an index in the beginning of the binder, for quick reference. The second tab (yellow) is for ongoing projects that I’ve had time to develop and maybe worked with for a while. That is, ideas that are a bit more complex and can’t be given a brief description. Under this tab, I inserted another tab index from A-Z (see below). Everything related to that project, from loose notes, index cards, post-it notes and pages I cut out from the idea notebooks, is sorted and filed under the project they belong to (for instance, everything related to “Forests” is placed under that tab, and everything related to this blog is under the “Meaxylon” tab. And so on.)
Sometimes I have more material related to the projects: sketches, photographs, drawings, print-outs… These things are stored in the folders of my filing system:
January 28, 2011 § 1 Comment
I get a lot of ideas for, for example, drawings or projects that seem fun to do, and then I write them down and never have the time to actually do them. I only have time for a couple of projects at a time, so up until now, these notes have been scattered around everywhere around my home, as constant reminders of things I want to do, or should to. And they keep piling up. Now, I’ve started to put them in a box designated for “unprocessed” ideas, separate from where I keep my more structured ideas and ongoing projects.